BY-LAWS OF THE
SWEET SWINGING
SENIORS GOLF ASSOCIATION
I
NAME OF ASSOCIATION:
The name of this Association is Sweet Swinging Seniors Golf Association, herein called the Association.
It is unincorporated and does not exist for profits.
II
PURPOSE: To
provide an opportunity for Association members to play golf on a regularly scheduled basis at
their convenience, but within the scope of these By-Laws.
III
MEMBERSHIP:
The number of members shall be limited to the number specified in Section IX-1. This number may be increased or
decreased each year by a majority vote of the members at the Fall Breakfast. To
become a member, an applicant must meet the age requirement specified in
Section IX-1, shall be a retiree
from a job or position, and shall be able to play at least the minimum number of
golf rounds each year as required by these By-Laws. The number of rounds is
specified in Section IX-5.
IV
OFFICERS AND
DUTIES: The officers of the
Association shall be a Chairman, Vice-Chairman, Treasurer, Secretary and
Statistician, herein known as the Board. The duties of the Board shall be as
follows:
1. CHAIRMAN: The Chairman shall preside
over business and Board meetings of the Association, administer and supervise
all activities of the Association, except those reserved for the Executive
Board. He shall also administer appropriate disciplinary action to a member of
the Association when circumstances warrant it. Such action can be a warning, a
suspension from play for a period of time, or a recommendation for dismissal
from the Association. Except in the case of a recommendation for dismissal from
the Association, the disciplinary action taken by the Chairman shall be final.
The Chairman shall maintain and keep files of the Association activities.
2. VICE-CHAIRMAN: The Vice-Chairman shall
assist the Chairman when requested and shall act for and have all the authority
of the Chairman in the absence of the Chairman from golf activities. The
Vice-Chairman will automatically assume the Chairman office upon expiration of
the golf season.
3. TREASURER: The Treasurer shall receive, deposit in a bank
account, and disburse monies for and on behalf of the Association, and keep
records thereof.
4. SECRETARY: The Secretary shall keep non-statistical records,
as necessary, concerning the activities of the Association, and receive and
initiate correspondence relative to such activities. He shall send cards to incapacitated
members (not spouses), appropriate to their circumstances.
5. STATISTICIAN: The Statistician shall accumulate data, periodically
compute, and provide figures concerning the
handicap of each member of the Association, and such other figures by
computations as may be considered necessary and desirable, relative to the
activities of the Association.
V
BUSINESS AND
BOARDMEETINGS:
Association Business meetings will consist of the Association members, the
Association’s elected officers and the Executive Board members. The business meetings
will be scheduled on the first Tuesday of April (to be called the Spring Breakfast)
and the first Tuesday of October (to be called the Fall Breakfast). Membership
voting will take place at business meetings as specified in Section IX-2.
The attending membership shall constitute a quorum for business meetings.
Association
Board meetings
will consist of the elected Officers and the Executive Board. Board meetings
will be scheduled on the first Tuesday of April following the Spring Breakfast
and the first Tuesday of October following the Fall Breakfast.
Association
Executive Board meetings may be scheduled at such times as is agreed upon by the Executive Board.
The Executive Board is composed of the current Chairman of the
Association and the immediate past three Chairmen.
VI
ELECTION OF
OFFICERS AND COMMITTEE CHAIRMEN: The election of Association officers and committee
chairmen shall take place at the Fall Breakfast. The Second-year Executive
Board member (Section VII-8B) shall
form a nominating committee at least 30 days prior to the Fall Breakfast and
provide to the Chairman, no later than seven days prior to the Fall Breakfast,
a list of the names of members who have either volunteered, or have been
selected by the nominating committee, to fulfill the offices of Vice-Chairman,
Treasurer, Secretary and Statistician, as well as nominees for chairmen of the
Tournament and Food committees, for the following year. All candidates for the various
offices and committees must be considered by the Association members who are
present at the Fall Breakfast. Except for the offices of Chairman and
Vice-Chairman, an incumbent of an office or committee may elect to continue in
that position for an additional year or years. In such cases, the nominating committee
may either accept the incumbent as the sole candidate or may, in addition,
submit the name or names of other members for the office or committee. If there
is but a single candidate for an office or committee, a majority vote of the
members will elect the candidate to that position. If there is more than one
candidate for an office or committee, the highest total of votes of the members
present will serve to elect a candidate to the respective position. The
selection of a member by the committee for an office or committee obligates the
member, if and when elected, to carry out the duties of that position until the
next election. If an elected member declines to serve as an officer or
committee chairman, that member may be subject to dismissal from the
Association, unless that member can provide valid justification for not being
able to serve in the Association.
Officers and Committee Chairmen assume their new positions effective
November 1st.
VII
EXECUTIVE BOARD
AND DUTIES:
The Executive Board shall be composed, each year, of the current Chairman of
the Association and the immediate past three Chairmen. The Third-year Executive
Board member shall preside over all meetings of the Executive Board. Any vacancy which occurs on the Executive
Board during the Association golf season shall be filled by any ex-Chairman, to
be selected by the remaining members of the Executive Board. Any ex-Chairman
who is selected to fill a vacancy on the Executive Board will assume the duties
of the vacated position. The duties of the full Executive Board are as follows:
1. To review
and vote on new member applications.
2. To determine, annually, the
dues each member shall pay to the Association. The amount of the dues is specified
in Section IX-3. Dues shall be
collected no later than the scheduled date of the Spring Breakfast. If a
member’s dues are not paid by the scheduled date of the Spring Breakfast, that
member shall incur a late fee to be determined by the Executive Board each year
at the Fall Breakfast. If a member’s dues are not paid within thirty (30) days
after the scheduled date of the Spring Breakfast, that member shall be subject
to dismissal from membership in the Association, unless said member can provide
valid evidence of extenuating circumstances to the Executive Board that would
preclude such action. In such cases, the member will retain their membership in
the Association upon payment of the delinquent dues.
3. To review recommendations of
the Chairman for dismissal of members from membership in the Association. A
majority vote of the Executive Board will result in dismissal of the member. In
such cases, the recommending Chairman will not be a voting member of the
Executive Board.
4. The Executive Board, on its
own authority, may initiate action to dismiss a member. In such cases, the
current Chairman will be a voting member.
5. To determine and specify
Association policy.
6. To assist the current
Chairman of the Association when requested.
7. A majority vote of the
Executive Board will prevail on all issues.
8. In addition to the full
Executive Board responsibilities, the duties of the individual Executive Board
members are as follows:
A. Third-year Executive Board member: Shall review, upon
receipt, new applications for membership and determine each applicant’s
qualification. Upon qualification, if there are openings on the membership list,
the applicant’s name shall be considered in order of receipt of the
application, or applications if there are more than one. If there are no
openings on the membership list, the names of the qualified applicant(s) shall
be placed on a waiting list. The Third-year Executive Board member will be
responsible for maintaining and controlling the waiting list. To attain
membership in the Association, an applicant must be selected by a majority vote
of the members of the Executive Board and pay the initiation fee specified in
Section IX-3.
B. Second-year Executive Board member: Shall have the
responsibility of forming and chairing the nominating committee, which will
recruit candidates on a yearly basis for the offices of Vice-Chairman,
Treasurer, Secretary and Statistician, as well as the Chairmen for the
Tournament and Food committees.
C. First-year Executive Board member: Shall have the responsibility
of chairing the starter committee, finding and assigning starters, assembling
and distributing starter kits as needed, and assuring that all necessary
records and material are submitted to the Statistician.
VIII
DATES, TIMES
AND PROCEDURES FOR GOLF PLAY: It is the intent here to
establish dates, times and procedures for the play of golf by Association
members and to govern their conduct during such play. These are as follows:
1. Golf will be played on
Monday, Wednesday and Friday of each week during the Association golf season,
at courses to be selected by the Executive Board. The courses will be selected
because of proximity to most members, desirability of play, and the cost of
greens fees.
2. The Association golf season
will commence on the first Monday, Wednesday or Friday in May and end on the
last Monday, Wednesday or Friday in September.
3. Members may play either nine
or eighteen holes. All members will be issued a plastic Association
identification card (ID card). This card is to be carried and used for the
day’s play drawing. When players arrive at the course, those players who are
playing nine holes will deposit their ID card into a designated container. If a
player has a cart partner, or a guest, only one ID card will be placed into the
container and designated so as to represent two players. All ID cards must be
deposited by the time specified in Section IX-4. At the appointed time, the
Starter will draw and announce each nine-hole foursome and tee assignment in
succession. The player’s ID cards will be returned and the foursome will
proceed directly to their assigned tee.
4. Unless notified to the
contrary by the Chairman, the starting times for both nine and eighteen-hole
players will be as specified in Section IX-4.
In no case shall a group tee off before the prescribed time, unless the
Chairman gives permission to do so. The specified starting times apply to all
three courses played.
5. Both nine and eighteen-hole
players will be responsible for designating a player to keep score for their
respective foursome, and to record each player’s score at the conclusion of the
day’s round. Eighteen-hole players will have only their front-nine score
recorded for each round.
6. Handicaps will be
established starting on the first day of play in May and ending on the last day
of play in September. Handicaps will be computed in accordance with the USGA
system of determining handicaps, but will be adapted to nine holes of play.
7. Except as noted in item 8
below and in Section IX, the USGA
rules of golf, as may be modified by local rules of golf, will apply to the
play of the Association by its members.
8. A group, which has a clear
hole in front of it, i.e., no golfers on said clear hole, will upon request of
the following group of golfers permit such following group to play through.
9. A member must play the
required minimum number of Association golf rounds as specified in Section IX-5 during the Association golf
season. Failure to do so will subject the member to dismissal from membership
in the Association, unless said member can provide satisfactory evidence of
extenuating circumstances, such as an illness or disability, to excuse his lack
of required participation. Failure in two consecutive years by a member to meet
the minimum requirement for golf play will result in automatic dismissal from
membership in the Association, regardless of extenuating circumstances.
IX
ASSOCIATION
RULES AND POLICY: This section covers
Association rules and policy, which can be changed by the Executive Board
and/or membership voting at the Business meetings.
1. Association membership is
limited to one hundred twenty (120) members. An applicant for membership must
be at least fifty-eight (58) years of age, and must agree to serve in an office
of the Association, if duly nominated and elected by the membership, as
documented in Section VI.
2. Members can
vote on motions at both the Spring and Fall Breakfast meetings.
3. The new member initiation
fee and the Association’s annual dues will be determined annually by the
Executive Board and will be specified in the annual Association newsletter,
issued in February. New member
application forms, questionnaires, initiation fees and annual dues must be
received by June 1st.
4. Members who play nine (9)
holes must deposit their ID cards in the designated container no later than
8:20 AM, at which time drawings for foursomes will begin. The starting time for
9-holes is 8:30 AM. The starting time for 18-holes will be determined before
the start of the Association’s golf season.
5. A member must play a minimum
of fifteen (15) rounds of Association golf during the Association’s golf season
(May 1 thru September 30). A “super senior” classification has been established
for members over 80 years of age. These members must play a minimum of five (5)
rounds of Association golf.
6. Applicants for membership
and member’s guests may play a maximum of four (4) times during the
Association’s golf season. To play, applicants and guests must be accompanied
by a Member. Applicants or guests may
not play on a play day.
7. League local playing rules
will be issued as needed.
X
MODIFICATION OF BY-LAWS: These by-laws, when
approved by a majority vote of those members who are present at either the
Spring Breakfast or the Fall Breakfast, may be modified or cancelled by the
same procedure.
XI
CANCELLATION OF PRIOR BY-LAWS, RULES AND REGULATIONS: When approved, as prescribed in Section X above, the by-laws will cancel all
prior by-laws, rules and regulations applicable to the Association.
Submitted
By: Chuck Wilson on behalf of
the Executive Board
Approved: (To
be approved April 2, 2019), by voice vote of a majority of the Members
attending the Spring Breakfast.
